Mobile phone attendance system
As the modern workplace trends more toward remote and mobile workforces, time and attendance systems need to keep pace. Even in industries such as manufacturing, healthcare, and construction where most of the workforce does not have the option of working remotely, there are plenty of employer and employee benefits to making time and attendance options more mobile friendly.
Modern employee time tracking systems often take the form of a mobile app for iPhone and Android devices. These time and attendance apps help to empower employees and improve the quality of your time and attendance data by letting workers submit their own real-time information straight from their mobile phones, often using scannable QR codes. Employers can also track mobile workers’ movements using GPS-enabled apps. Knowing each employee's exact GPS location makes it easier to manage employee attendance, maintain accurate records, enforce workplace safety policies, and keep tabs on the progress of specific projects.
Why track time with a mobile attendance system?
Whether you manage an enterprise company, a small business, or something in between, an automated, mobile time and attendance management system benefits an employer in many ways, including:
More accurate budget forecasting
When you track time using an automated time and attendance system, your workforce generates real-time data that makes it easier to analyze workflows, monitor productivity, and make more accurate budget and labor forecasts. That kind of data analysis can also make a big difference in everything from hiring decisions to performance management to employee retention initiatives. Being able to track where and when your employees are doing their best work makes it simpler to do more of what is working well and also identify and correct any areas that are bringing down productivity.
Reduced employee absenteeism
A strong attendance app streamlines your company's time management efforts and increases accountability for employees, which helps to boost employee engagement and lower absentee rates across an organization. A system that makes it easier to track employee time and detect patterns of absences helps keep productivity levels high and employees more engaged. That attention to detail can also help boost employee morale, leading to lower rates of employee turnover in industries that often struggle with low retention rates.
Simplified shift scheduling
Keeping schedules fully staffed across multiple shifts is a constant challenge for employers in labor-driven fields like manufacturing, construction, and healthcare where workers don't work in indoor environments or follow traditional shifts. A mobile app with reliable field service makes it easier for managers to keep shifts staffed and productive from any location. In fields where specific training or certification are required, automated scheduling tools make sure that every shift is staffed with qualified employees.
Automating your workforce management system is one of the most reliable methods for keeping compliant with time and attendance related regulations, including Family and Medical Leave Act (FMLA) leave requirements, Fair Labor Standards Act (FLSA) overtime rules, Affordable Care Act (ACA) reporting, and any state or local labor laws that may apply. A reliable mobile phone attendance system can go a long way toward helping an organization avoid the heavy fines and penalties that come with compliance violations, while also avoiding class-action lawsuits and conflicts with labor unions.
Eliminate time fraud
American employers lose millions every year to time and attendance fraud. Buddy punching, altered time sheets, overextended break times, and other common forms of time theft are much easier to get away with when an employer relies on paper time sheets and other outdated technology. A mobile time clock app helps ensure that employee hours are being logged accurately and honestly, creating fewer headaches for your payroll and human resources teams alike.
Smoother payroll processing
Outdated time and attendance tracking systems also make it more difficult for your payroll team to ensure that they are receiving and processing accurate information from your hourly employees. Upgrading to an automated and mobile time tracking solution helps make sure that hours are being logged quickly and accurately, eliminating time spent correcting mistakes. An automated system also helps your business avoid potentially costly overpayments and underpayments that can lead to compliance violations and lawsuits.
More efficient workflow
Even small businesses sometimes struggle with communication between departments, while larger employers with complex workforces often have difficulties with miscommunication, incomplete information, and unchecked errors across different areas of the workplace. Moving time and attendance operations to an automated system that allows a seamless flow of data between departments helps make sure that employee hours and payroll are being tracked in an accurate, timely manner, without the chance for confusion that older methods often allow.
Mobile attendance tracking software that allows employees to submit time cards, change shifts, request paid time off, and more from any location gives workers a stronger sense of control over their work lives. It also makes administrators' jobs easier by streamlining time management in industries with complex scheduling needs. By giving employees the ability to communicate directly with supervisors and co-workers, an employer can help ensure that shifts do not go uncovered and that each role is being performed by a properly trained and certified worker.
A strong mobile attendance software solution can also help identify areas where more training is needed. If your schedule shows frequent skills gaps on certain shifts or in certain roles, that information can help pinpoint areas where you can use a customizable learning management system to start employee certification and training processes. Your mobile attendance system can even help inform future recruitment and hiring decisions by identifying areas that are chronically understaffed, or where your current employees' skill sets are lacking. That information can be hugely helpful when looking for qualified new hires.
Simply put, upgrading to an automated time and attendance solution compatible with mobile devices helps your business save time and money, improve customer service, and keep your workforce happier and more productive. In an increasingly mobile era of workforce management, it only makes sense for businesses to adopt more smartphone- and tablet-friendly time and attendance software and other tech solutions.
Ascentis' powerful mobile attendance system can help you with all of your mobile workforce management needs.