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You may see the acronym “SaaS” from time to time, especially in conversations around human resources. It stands for HR software as a service, referring to companies that supply useful software as the service or products they create.

Most modern human resources management systems (HRMS) are SaaS solutions. Software as a service generally describes a third-party software solution that can be accessed online by a number of users, including employers, employees, and HR departments alike. SaaS software often features cloud-based storage options that allow broader access across an organization. That can also be positive from a cybersecurity perspective since a cloud storage system offers automatic backups in the event of system crashes or malfunctions.

What to Look For in an HR SaaS

One of the biggest advantages of HR SaaS software compared to more traditional solutions is that the latter often requires users to be onsite and using the local network. SaaS software, on the other hand, generally allows users to access it from anywhere with a reliable internet connection. That makes HR SaaS systems ideal for businesses with a number of employees doing remote work, as well as industries like healthcare and manufacturing, where employees work nontraditional schedules and shifts. While specific HR tasks and processes vary widely between companies, some core HR management software functions include:

Benefits administration

Using a software solution to automate the distribution of employee benefits saves your business time and money. HR SaaS platforms with a strong learning management system are also useful to help HR teams educate workers about their options. Benefits, such as paid time off, health insurance, and more can be managed with HR SaaS.

Employee self-service

SaaS systems can take some of the burden off your HR system by allowing employees to use a dashboard or mobile apps to submit their own timesheets, communicate with supervisors, request paid time off, and other regular time and attendance processes. Those kinds of employee self-service options also empower your workers and make managing employee data easier.

Talent management

An HR SaaS system that automates functions such as applicant tracking, recruitment processes, and on-the-job learning eases the workload on a hiring manager. A talent management suite that includes a performance management tool helps evaluate employee performances and generate performance reviews and other useful feedback.

Payroll processing

Automated HR payroll software helps eliminate common human errors, assure compliance with regulations, and improve the accuracy of employee pay. SaaS software systems with self-service options make it easier for workers to submit and amend payroll information wherever they are.

These days, businesses come in all shapes and sizes. If you’ve hired remote, freelance, or contract workers, workforce management can become a hassle. Check out our solutions for workforce management for contract services to see how we can elevate your workflow.  

Track employee performance

HR SaaS also gives managers the ability to track employee performance. Through an HR SaaS solution, you can set individual, group, team, and company goals and use management tools to create and check milestones. With performance management capabilities, you can ensure employees are on track to reaching their goals and performing their best.

Benefits of HR SaaS

In any HR department, there are numerous tasks to take care of, along with a large team of employees who rely on you. However, these responsibilities, such as managing payroll, tracking time and attendance, and remaining compliant with local, state, and federal laws can be overwhelming. With that said, there are several reasons why investing in HR SaaS can be good for your company. Some of the benefits of HR SaaS include:
  • Increases efficiency: HR SaaS automates mundane tasks, so time can be spent elsewhere. With more time on hand, employees can focus on more important projects and duties rather than dealing with tracking time or dealing with manual HR tasks.
  • Reduced labor costs: Good software allows you to digitize recruiting, streamline onboarding, and manage your team with streamlined, intuitive features. These benefits make it easy to reduce labor costs that are digging into your bottom line. Additionally, HR SaaS reduces the likelihood of costly mistakes, such as payroll errors or non-compliance, so you can have peace of mind knowing HR matters are taken care of.
  • Remain compliant: HR SaaS software has great reporting features — this ensures employees’ time is being tracked, software is safe and secure, and helps managers avoid non-compliance penalties. Examples of non-compliance include mistakes on paperwork, payroll errors, and failure to track employee leave, breaks, or overtime. The right HR SaaS can ensure these non-compliance issues don’t occur.
  • Flexibility: HR software can be accessed on various devices, such as smartphones, tablets, laptops, computers, and are cloud-based, so it can be accessed virtually anywhere—which especially helps companies transitioning to a permanently remote workforce.
Good HR software is only part of the story. Other software you can find at Ascentis includes time and attendance hardware that allows you to track employee time and attendance, including overtime hours, sick leave, vacation time, and more. 

Why Use HR SaaS Software?

Your staff is critical to your company's success. So, when they have the necessary tools to succeed and you have the ideal systems in place, everyone benefits. That is precisely what the Ascentis portfolio of workforce-driven technology solutions offers. A configurable method for automating the most complicated operations required in making your work environment compliant and consistently productive. All while being simple to use and accessible to your team.

To meet the needs of your day-to-day company activities, Ascentis solutions operate in conjunction with your existing software and techniques. And, because we understand that everyone might need a helping hand now and again, we back it up with industry-leading customer service to ensure you're never left waiting. Find out more by exploring our industry-leading HRIS software and talent management software, built with the features you need to tackle any HR or workforce management puzzle you’re facing.

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