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Attendance Management System

An attendance management system refers to an organization’s approach to tracking employee time and attendance information. An accurate attendance and time tracking system helps you save time and effort in calculating your employees’ working hours. An automated attendance tracking process also helps you remain compliant with FLSA guidelines and other vital regulations by recording accurate, easily accessible employee attendance records.

An effective workforce management strategy should include time and attendance management software that integrates easily with payroll software and hardware like smart time clocks. A time and attendance system featuring employee self-service functions can ease the burden on both managers and employees by allowing workers to log hours, submit time-off requests, and clock in or out even while working remotely.

What Are the Key Features of an Attendance Management System?

These days, every minute of efficiency matters. HR software solutions like an attendance management system should make it easy for employers to keep track of their employees’ time and attendance, as the name suggests. However, in order to do that, there are a few must-have features that your system should include.

Here’s what to keep on your radar as you determine what attendance management system is right for your organization:
  • Clocking in and out capabilities: Manual time cards are bulky, inefficient, and prone to causing mistakes. Instead, a reliable attendance management system should include a system for workers to clock in and out, as well as take lunch breaks and even request time off. Having these features in one simple location makes it easier for your employees to stay on top of their time card responsibilities. 
  • Payroll integration: When it’s time for you to prepare payroll, your attendance management system should be able to quickly and easily integrate with your payroll software to use the information on the hours your employees worked into calculating their pay. 
  • Employee leave management: As mentioned above, a good attendance management system should be built to allow employees to use it to request time off. Whether that’s vacation days, sick days, or parental leave, a solid system has this capability. 
  • Cloud support: Local data storage is a thing of the past. Instead, opt for a system that’s integrated with the cloud, keeping all employee data in one place that you and your employees can each easily refer to when needed. 
  • Attendance tracking: Lastly, as an employer, you’ll want to keep tabs on when your employees are in and when they’ve missed a shift. Your attendance management system should alert you when an employee doesn’t show up for work. 
Remember: the point of a good attendance management system is to make recording time and attendance easier. With features like those listed above, you’ll be able to keep your team on track toward goals while remaining efficient in other areas too. 

What Are the Benefits of Attendance Management Systems?

Beyond efficiency, there are plenty of benefits to keep in mind as you decide which attendance management system works best for you. These are some of the benefits that many managers report experiencing after switching over to a dedicated attendance management system:
  • Remain compliant: Each state has its own attendance management laws, and it can be tricky to stay on top of the different regulations that are relevant to your industry. Dedicated attendance management software keeps you compliant automatically, so you don’t have to worry whether you’re on top of your responsibilities. 
  • Reduce costs: Mistakes cost money—especially when it comes to managing hours and payroll. By using dedicated attendance and payroll management systems, you can avoid that hassle and save. You’ll also free up time by avoiding having to add up hours on physical time cards yourself. 
  • Accuracy: Digital accuracy allows you to rest assured that your employee attendance management system is mistake-free. 
  • Reduce fraud: As each employee has their own password-protected digital timecard, you can reduce and prevent time card fraud that you experience at your workplace. 
  • Track employee leave: Keeping track of employee leave, vacation, and sick days can be a hassle. With dedicated software, it’s easier than ever to stay on top of hours. 
  • Ensure shift coverage: In many areas, especially high-accuracy areas like health care and manufacturing, knowing you have the right people working the right shifts is critical. Employee attendance management systems let you have a bird’s-eye view of who’s on what shift, ensuring you can plan to have necessary positions covered at all times. 
  • Review analytics: Lastly, analytics are everything in today’s fast-paced data-driven business world. Getting real-time analysis on attendance and payroll data is critical, and using dedicated software makes it that much easier. 
With so many benefits, it’s clear why more and more managers are switching to attendance management systems like Ascentis. 

Why Use Employee Attendance Management Systems?

Ascentis' powerful time and attendance software can help you with all of your attendance management needs. Ascentis Time goes above typical time and attendance solutions to ensure that you only spend seconds monitoring hours, so that you may stop manually entering timesheets—and that you don't have to struggle with manual tracking. Your complicated work environment can benefit from Ascentis Time's complete, automated solution, which is tailored to the employer's unique needs for both union and non-union personnel.

With capabilities like biometric time clocks, automatic data gathering, and easier log audits built-in, you can rely on online attendance management system software to cut labor expenses and enhance productivity. Common time clock fraud, such as buddy punching and erroneous timesheets, is simpler to detect using Ascentis hardware and automated time-tracking. By reducing the amount of time spent on non-productive work, improving your time monitoring may improve employee happiness and minimize employee turnover.

Today's workforce demands time and attendance solutions that are as resilient and versatile as their users, from the job site to the office, or wherever work happens for your team. Access time collecting devices that work in tandem with our enterprise time and attendance software and integrate seamlessly. Level up your organization with mobile applications, biometric time clocks and hand punches, smart clocks, smart kiosks, smartphone scanners, ruggedized tablets, and other high-tech solutions that precisely align with your organization's demands and operates no matter where your staff is. From workforce management for construction services to time tracking hardware, Ascentis can help. 

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