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March 9, 2010 | HRIS | Posted by Ascentis Thought Leadership

Features of HRIS Software to Look For

To be a practical investment choice for a mid-tier organization, a satisfactory HRIS solution must have its HR and benefits functions highly integrated. It must be both agile and robust so it can easily be kept abreast of constant change, and it must be built on a tried and true foundation that is easy to use and maintain, such as a modern database like SQL Server or Access for smaller companies.

Ease of use is a vitally important feature for an HRIS. The learning curve on any new software is often a challenge for people whose primary function is non-technical, such as the average HR consultant. It is important that if the investment is made in a product, it is accepted to the extent that it becomes part of the fabric of the department. If you want to smoothly transition your workforce to new HR software, there are a few things to look for when it comes to easy-to-use software. Read below to find seven features of a good HRIS, or use the links to navigate throughout the post.

What is HRIS software?

HRIS stands for Human Resources Information Software, which is software that businesses use to take care of things like payroll, accounting, and human resources. Some of the features of HRIS systems include time and attendance management and a payroll system, both of which can help you free up more time to focus on the bigger picture of your business. Additionally, HRIS can add value to your employee handbook by keeping it up to date, allowing for customization, and more.

What is HRIS software? Time and attendance systems are some of the most common HRIS tools used by businesses. Rather than writing out a schedule by hand, these systems allow you to create a simple schedule that works for your business and your employees. You can even use previous schedules as templates if you want to copy last week’s schedule over to the next week. One of the biggest benefits of using this type of HRIS software is the fact that you don’t have to worry about compliance issues or scheduling errors that come with writing schedules on paper.

What are the features of a good HRIS?

While HRIS software is an essential tool for successful businesses, there’s more to it than that. You need to know what to look for in a payroll system, what you need in terms of employee scheduling, and more. The elements of HRIS systems vary quite a bit depending on the software you choose, so it’s important to invest in HRIS software that contains all the features you need for your business.

For example, HRIS software that includes talent management solutions can make it easier to track employee performance and manage compensation. With that said, you want HRIS software that adds value to your business and integrates seamlessly. If you’re looking for the best HRIS software for your business, here are some of the components of HRIS systems that are most important.

Key Features

1. Wizards

Wizard-based technology makes it easy for staff to enter or import information and make changes and updates, by following through a set of simple instructional, fill-in-the-blanks forms on the screen, rather than their having to learn to program or call in the consultants. A wizard is a simple interface that makes it easy for users to input information and make changes.

Simple technology is absolutely essential when it comes to HRIS software because you can’t afford to pay professional programmers to perform simple HR tasks. Keep an eye out for features of HRIS software that make it easier to integrate into your business. The more time you and your employees have to spend learning how to use HRIS software, the smaller your return will ultimately be. If you want to enjoy the maximum ROI of automating time and attendance, look for software that you can quickly and seamlessly integrate into your business.

2. Strong HR facilities combined with flexible benefit capabilities

The system should be able to handle compensation, attendance and recruitment, and legal requirements such as FMLA and OSHA while integrating them with benefits issues such as COBRA. One of the biggest benefits of HRIS software is the fact that it can take a complex task and simplify it. If flexible benefit capabilities are one of the features of HRIS software that you prioritize, you don’t have to worry about filling out paperwork or jumping through hoops to meet legal requirements and make sure you’re providing employees with the benefits they deserve.

Benefits packages are one of the most important parts of managing employees, especially when it comes to benefits that you’re legally required to provide. With the right HRIS software, you can make sure all those benefits are in order so your employees are taken care of.

3. Role-based operation

A good HRIS solution should be able to cater to the needs of a wide range of people and functions within the organization and should appear seamlessly tailored to their requirements. Role-based administration is becoming increasingly important in the HRIS marketplace. With this feature, HR administrators can define what an individual can see in the system, allowing managers access to the information they need about their particular team while locking them out of information that is not pertinent to them. Role-based administration can extend further into proactive alerting—a particular manager or management level can be automatically alerted by the system that it is time to conduct a review, for instance, with those alerts being based on the specific mangers role and needs within the organization.

4. Employee self-service

You’ve already got a lot on your plate when it comes to making sure employee schedules are in order and your business is operating smoothly. With HRIS software that allows for employee self-service, you don’t have to lift a finger for your employees to take care of all the simple schedule and payroll-related tasks they may need to take care of.

Employee self-service For example, employees can check their schedules online, including looking at recent paystubs, available vacation time, and more. Employees can also request time off through HRIS software, so they don’t have to take time out of a busy workday to talk to you about an upcoming vacation or dentist appointment. Employee self-service is one of the most important features of HRIS software if you want to save time and money.

5. Payroll

Your employees want to be paid the right amount of money on time, and good HRIS software makes that easy. In fact, payroll management is one of the most important features of HRIS software if you want to free up time spent on HR tasks. Payroll software makes it easy for you to make sure your employees are being paid the right amount, so you don’t have to deal with any wage disputes and you don’t have to worry about your company hemorrhaging money.

Automated payroll software is also a significant help when it comes to compliance. Payroll software reduces the likelihood of human error, which means you don’t have to worry about forgetting a zero or placing a decimal point in the wrong spot.

6. Time and attendance management

With the right HRIS software, time and attendance management becomes a simple task that doesn’t cost your business time and money. Time and attendance systems allow you to stay on top of things like employee scheduling, paid leave, time-off requests, and more. Not only do these time and attendance management tools make it easier for you to run your business, but they also help improve employee satisfaction by helping you stay on top of things. Time and attendance management is one of the best features of HRIS software.

7. Talent management

Your job as a manager or business owner isn’t over once you hire the right employee. Getting the most out of your employees requires the right management skills, but HRIS software can help simplify the process. Talent management tools allow you to provide real-time feedback to your employees, as well as on-demand training that helps them strengthen their weaknesses and correct any mistakes they may have made. You can even offer merit-based raises to incentivize employee performance. Effective talent management is an essential component of HRIS software and a big part of running a successful business.

Key takeaways: Features of HRIS software to look for

It’s no secret that running a business takes time, especially if you want to keep your employees happy and grow your business over time. The good news is, HRIS software can help you take the hassle out of managing your business, whether that means simplifying time and attendance or allowing for employee self-service. That being said, it’s important to know the features of HRIS software to look for if you want to maximize your return on investment.

Features of HRIS software to look for

Feature-filled HRIS software should allow for employee self-service, time and attendance management, talent management, payroll management, and more. These features help you save time and money while keeping your workforce happy.

With more than 35 years of experience in providing Software as a Service (SaaS) solutions, Ascentis thought leaders have become a respected source for insights, tips, and innovations in the Human Capital Management (HCM) space.