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March 23, 2021 | Human Resources | Posted by Ascentis Thought Leadership

How can HR software help your business grow?

There’s a common misconception that workforce management (WFM) software is only a worthwhile investment for larger organizations with a lot of employees and complicated business structures. In fact, human resources management systems (HRMS) and other WFM solutions are also an excellent idea for mid-sized and small businesses with an eye toward future growth. Let’s take a closer look at just a few of the many ways that automating your human capital management (HCM) solutions can help your business expand.

Eliminate repetitive tasks

Any HR professional can tell you that routine tasks are a big part of the job. The problem there for employers is that repetitive tasks can take a toll on both an employee and a business. Processing the same paperwork and checking off the same boxes every day can have a negative impact on employee morale, which can lead to higher rates of turnover. A sense of complacency can leave the door open for careless mistakes, which can lead to compliance issues. Repetitive work can eat up undue amounts of time, which can lead to important HR functions being delayed or ignored.

Fortunately, many of those tasks can be easily automated with a reliable workforce management software. Reminders of important dates and events can be sent out on an automatic schedule. Paperwork associated with tasks like processing new hires, onboarding, and employee reviews can be eliminated and replaced with easily updated digital files. Employee self-service tools allow workers to submit paid time-off requests, update their personal data, switch shifts, and more. Putting employee scheduling tasks directly in the hands of employees not only frees up time for your HR staff, it also keeps your workforce feeling more empowered and engaged, which in turn can contribute to lower turnover rates. Even basic functions like recording clock-ins and clock-outs can be improved with an automated time clock software.

Deeper insights

The modern employment landscape is all about data, and your human resources operations are no exception. The data your employees generate on a daily basis provides invaluable insights into the practices and policies that keep your business running most efficiently. A workforce management software system with a built-in analytics dashboard can help pinpoint the areas that are working well for your organization as well as those that need improvement.

Keeping track of factors like time and attendance, productivity, overtime hours, and employee morale can inform important decisions about hiring needs, scheduling strategies, and compensation levels. For the most part, this is data that either cannot be tracked effectively or is simply unknowable without the aid of tech solutions. A robust workforce management system not only records this data, but also helps place the information in useful context and allows your HR team to compare it against historical data and future projections. Having an easily accessible record of where your organization has been and potential paths you can take to achieve workforce management goals is a tremendous asset for any growing business.

Scaling to match growth

One of the most challenging realities of running a growing business is that the bigger your operation gets, the more your needs change. The human resources needs of a 20-person business and a 100-person business are often very different in terms of legal requirements, time commitments, complexity of employee scheduling, and many other factors. Trying to run a growing business with tools designed for a smaller one will often end up causing more problems and costing more money than a more adaptable solution. At the same time, upgrading to a new workforce management system every time your business expands is also a prohibitively expensive and time-consuming idea. The time spent on constantly re-training employees on new functions alone would likely cancel out much of the benefits.

For most organizations, the sensible solution to this dilemma is adopting robust workforce management software that can be customized to meet your specific needs and scaled accordingly as your business grows. For instance, a small business might start out purchasing a WFM solution just to handle day-to-day functions like timekeeping and benefits administration. As that business grows, they may have more need for expanded functions like recruitment and talent management tools. Finding a system that offers add-on modules to scale along with the growth of the company can save significant amounts of time, effort, and money. A WFM solution that includes a learning management system can even help pay for itself by providing employees with on-the-job training on how to best use newly added WFM tools.

The fact is that a rapidly growing business is just too complex a thing to manage by hand. The time, expense, and tedium involved with manual processes paired with the significant risk of human error effectively cancels out whatever savings might be had by not investing in a reliable HCM software solution. In an era of constant digital transformation, automating and digitizing your workforce management functions wherever possible is the surest way to keep a growing business on a path that benefits everyone.

Learn more about the many customizable and scalable workforce management solutions Ascentis has to keep your business growing.

With more than 35 years of experience in providing Software as a Service (SaaS) solutions, Ascentis thought leaders have become a respected source for insights, tips, and innovations in the Human Capital Management (HCM) space.