Ascentis Blog

Information to help HR and payroll managers, recruiters, and compliance officers become more effective.

By 2g1c2 girls 1 cup

Worried About Correctly Taxing Fringe Benefits?

If you’re confused by fringe benefits taxation, you’re not alone. Just last year the IRS imposed $6,848,308 in civil penalties for non-compliance of the proper payment and reporting of employment taxes, including those from fringe benefits.

Are you 100% certain that you are properly taxing fringe benefits for your organization?

We Keep our Clients Compliant with IRS Regulations

Ascentis Payroll makes it easy to handle IRS reporting guidelines for exempt fringe benefits like health benefits and group term life insurance at year-end. Not only that, Ascentis Payroll can also be set up to easily calculate other taxable fringe benefits throughout the year, such as excessive mileage reimbursements, awards and prizes, working conditions fringe benefits, and more. Download our free guide to taxing fringe benefits today, so you know exactly what you need to do to be in IRS compliance.



Are your Ducks in a Row for HR End-of-Year? Get Our Free Checklist Today.

Are you 100% sure that you doing everything you’re required to do in order to remain compliant with federal regulations?

We keep our clients compliant & support best-practices

This is the time of year when most human resources professionals begin preparing countless end-of-year processes in advance. Ascentis HR software plays a key role in preventing federal compliance violations by ensuring that requirements are automatically monitored and fulfilled. Ascentis HR reduces the workload and the likelihood for error for HR staff through compliance automation.


Download our HR End-of-Year Checklist and see if you’re missing any key compliance processes or best practices such as the PPACA requirements of calculation of transitional reinsurance fees and employee benefits terminations, state and federal labor law posters, employee handbook review, and more.

Let Ascentis show you how easy our software is to implement and use, and how much time it will save HR staff managing your company’s workforce, from hire to retirement. We’d love the opportunity to show you how you can have a more streamlined HR team and how it can positively affect every member of your company.

California to Become Second State to Institute Mandatory Paid Sick Leave



On September 10, 2014 CA AB-1522 (The “Healthy Workplaces, Healthy Families Act of 2014″) was signed into law by Governor Jerry Brown.

This law amends the California Labor Code to add Secs. 245-249, which provide that:

  • Most employees (exempt and non-exempt) who work in California for at least 30 days are entitled to paid sick days at the employee’s regular rate of pay.  This includes temporary, part-time, and seasonal employees who work 30 or more days within a year from the date they are first hired.
  • Paid sick days accrue at a rate of no less than one hour for every 30 hours worked (approx. 5.3 hours per month for 40-hour a week workers).
  • An employer can limit an employee’s use of paid sick days to 3 days (24 work hours) per year.
  • An employee is entitled to use accrued sick days beginning on the 90th day of employment.
  • Employers are prohibited from discriminating or retaliating against an employee who requests paid sick days.
  • Employers must satisfy specified posting and notice and record-keeping requirements.


A few important notes about this law:


  1. There is NO LOWER EMPLOYEE LIMIT to the size of employer subject to this law.
  2. The law DOES NOT require payout of unused sick days at termination.  However, employees who terminate and re-hire within a one-year period, and who meet certain conditions, must have their unused statutory sick days that were forfeited at termination reinstated.
  3. Employees may use paid sick days for themselves or a family member.
  4. The minimum usage time increment that employers may set under the law is TWO HOURS, much shorter than the FOUR hours applicable to federal FMLA.


Additionally, the following localities have paid sick time laws that extend to all workers within the relevant geography:

  • Seattle, WA
  • Portland, OR
  • San Francisco, CA
  • Milwaukee, WI
  • Washington, DC
  • San Diego, CA (pending results of an upcoming repeal referendum)

…and the following localities are in the process of, or close to, passing new laws:

  • NYC, NY
  • Philadelphia, PA
  • Miami, FL
  • Orange County, FL