The Secret to Easy Enrollment and a Paperless Process
How can HR managers use open enrollment to achieve greater employee satisfaction, while saving time and reducing errors? By going paperless and taking open enrollment online.
How does web-based/online paperless enrollment work?
With online open enrollment, HR publishes benefits content through the Web or company Intranet instead of creating, assembling and distributing a packet of information and forms. This significantly reduces the time and resource burden on HR.
Using an employee self-service (ESS) portal, employees can begin their open enrollment at any time. Information entered once can be used to automatically populate all enrollment forms, streamlining data entry to a single point and eliminating errors associated with messy handwriting. Required fields ensure that each enrollment form is completed before submission, while customized ESS screens only display eligible benefits. Employees can start and stop their enrollment session as needed and, since the ESS portal is available 24/7, enrollment can be completed during non-work hours.
When the open enrollment period ends, the data can transferred automatically to payroll if the company has an integrated ESS, HRIS and payroll system. For optimum accuracy and efficiency, some HR software solutions transfer enrollment data electronically to benefit carriers, fully automating the entire process. With an electronic record of all transactions safely stored in the HR software, enrollment forms are never lost or misplaced and can quickly be retrieved months or even years later if needed!
For more information about automating your open enrollment processes, Web-based enrollment or communicating electronically (and paperlessly with carriers), download the Ascentis white paper Web-Based Online Enrollment or contact Ascentis today.